You’re familiar with what Virtual Assistants do. You believe that having a VA would save you a lot of time and allow you to focus on your business. But where do you begin? How do you actually start handing off work to a VA, especially when you’re so accustomed to doing everything yourself? How do you determine which tasks you can turn over to your VA right away and that will have an immediate impact on productivity?
These are questions your VA can help you answer and it starts with communication.
Once you’ve engaged your VA, start with a brief morning conference each day. Talk about what you need to accomplish that day; calls that need to be made, emails to be sent or answered, meetings you need to attend or schedule, documents and reports that need to be prepared, research that needs to be done. Everything you have to do concerning your business or organization. Then, using her professional knowledge and experience, your VA can help you sort through and decide what she can do immediately to save you time. She (or he) can make some of those calls, answer emails, schedule appointments, make travel arrangements, prepare documents and reports and a host of other things.
As time goes on you’ll become accustomed to handing off those tasks that take up so much of your time and energy and you’ll be able to concentrate on the bigger picture. Before you know it your VA will be handling a lot of things for you automatically, freeing even more of your valuable time. As she becomes more and more familiar with your business and processes, she‘ll be able to make significant recommendations and set up systems to make things run more efficiently. Communicate with your Virtual Assistant throughout the day by phone, email or text.
This is how you start. Communicate – and in no time at all, you’ll have developed a natural rhythm of working together and getting things done. Very soon you’ll truly be able to focus on business growth and development and not spend your time on administrative chores.
Becky Gregory is an Executive Virtual Assistant and the owner of Virtual Administrative Services (VAS) www.virtualadminservices.com
You can reach Becky at firstname.lastname@example.org